Submission Process

The submission process for the Herald of Advanced Information Technology is designed to ensure efficient manuscript handling, transparent communication, and adherence to international publishing standards.

Submission Platform

 

All manuscripts must be submitted through the journal’s Open Journal Systems (OJS) platform. Authors must create an account or log in to an existing account before submitting a manuscript or tracking its status.

Submission through email is possible only in exceptional cases and must be accompanied by registration in the OJS system.

Submission Requirements

 

To complete a submission, authors must provide the following materials:

  • the manuscript file in Microsoft Word format prepared according to the journal template;
  • complete author information (names, affiliations, ORCID IDs, and contact details);
  • abstract and keywords (English and Ukrainian, if applicable);
  • figures, tables, and supplementary materials (if included in the study);
  • signed consent for personal data processing (if required by institutional regulations);
  • any additional documents requested by the editorial office.

Submission Conditions

 

By submitting a manuscript, authors confirm that:

  • the manuscript is original and has not been previously published;
  • the manuscript is not under consideration by another journal or conference;
  • all co-authors have approved the submitted version;
  • all necessary permissions for the use of copyrighted material have been obtained;
  • the manuscript complies with the ethical standards and policies of the journal.

Submissions that do not meet these requirements may be returned for revision or rejected without peer review.

Submission Procedure

 

The typical submission workflow includes the following steps:

  1. Registration / Login in the OJS system.
  2. Start New Submission and upload the manuscript file.
  3. Enter Metadata (title, abstract, keywords, author details, and affiliations).
  4. Upload Supplementary Files (if applicable).
  5. Confirmation of Submission and receipt of acknowledgment email.

Editorial Screening

 

After submission, each manuscript undergoes an initial editorial assessment. This stage includes:

  • verification of scope relevance;
  • technical compliance check (formatting and completeness);
  • originality check using plagiarism detection software;
  • preliminary quality assessment.

Manuscripts that do not meet basic requirements may be rejected at this stage (desk rejection) or returned to authors for revision prior to peer review.

Review and Publication Timeline

 

  • Initial editorial screening: approximately 10 days;
  • Peer review process: approximately 6–8 weeks;
  • Total time to publication: approximately 3 months (subject to revisions).

The timeline may vary depending on the number of revision cycles and reviewer availability.

Communication with Authors

 

All communication regarding the manuscript is conducted via the OJS system and the corresponding author’s email address. Authors are responsible for ensuring that contact information is accurate and up to date.

Publication Decision

 

Final editorial decisions are made by the Editor-in-Chief or Deputy Editor-in-Chief based on peer review reports and editorial evaluation. Authors are informed of the decision via the OJS system.

Possible decisions include:

  • acceptance without revision;
  • minor revision;
  • major revision;
  • rejection.

Important Notes for Authors

 

  • Submission is free of charge.
  • Article Processing Charges (APC) apply only after acceptance.
  • All submissions must comply with the journal’s ethical and formatting requirements.
  • The editorial office reserves the right to return manuscripts that do not meet basic standards prior to peer review.