Artificial Intelligence Policy

1. General Principles

 

The Herald of Advanced Information Technology recognizes that artificial intelligence (AI) technologies, including generative AI tools and large language models (LLMs), may be used to support scientific research and scholarly communication.

This policy defines the ethical, transparent, and responsible use of AI tools in manuscript preparation, peer review, and editorial decision-making. The journal follows COPE Core Practices and international publishing standards.

2. Use of AI by Authors

 

Authors may use AI-based tools to assist with:

  • language editing, grammar correction, and readability improvement;
  • structuring and formatting manuscripts;
  • coding assistance and data processing;
  • literature search and exploratory analysis.

Authors remain fully responsible for the accuracy, originality, validity, and integrity of all content submitted to the journal.

3. Mandatory Disclosure of AI Use

 

Any use of generative AI tools that contributed to the creation or modification of manuscript text, tables, figures, or supplementary materials must be clearly disclosed.

Disclosure should be included in a dedicated section before the References or in Acknowledgements.

Example statement:

During the preparation of this manuscript, the authors used [AI tool name, version] for language editing and text refinement. The authors reviewed and edited the output and take full responsibility for the content of the publication.

Routine tools such as grammar checkers, spell checkers, citation managers, and statistical software do not require disclosure.

4. Authorship and Responsibility

 

Artificial intelligence tools cannot be listed as authors or co-authors under any circumstances.

Only human authors who meet internationally recognized authorship criteria may be credited as authors and take responsibility for the work.

5. Prohibited Use of AI

 

The use of AI tools is strictly prohibited for:

  • fabrication or falsification of research data;
  • manipulation of results, images, or figures;
  • generation of fake citations or references;
  • misrepresentation of scientific findings;
  • writing a complete manuscript without substantial human contribution.

Violations may result in rejection, retraction, or further ethical actions.

6. AI Use in Images and Figures

 

The use of AI tools for generating or modifying scientific images, figures, or visual data must be explicitly disclosed.

Such use is acceptable only when scientifically justified and clearly described in the manuscript. Manipulation of scientific evidence using AI tools is strictly prohibited.

7. Use of AI by Reviewers

 

Reviewers must maintain strict confidentiality of all manuscripts under review.

It is prohibited to upload or share manuscripts or review materials with public AI systems or third-party platforms without prior authorization from the journal.

Reviewers remain fully responsible for the content of their review reports.

8. Use of AI by Editors

 

Editors may use AI tools only for technical and administrative support, such as language assistance, metadata processing, or plagiarism screening support.

Editorial decisions, including acceptance, revision, rejection, correction, or retraction, are made exclusively by human editors. AI systems cannot replace editorial judgment.

9. Detection and Verification

 

The journal may use AI-detection tools, plagiarism detection systems, and other verification technologies to evaluate submitted manuscripts.

Such tools are used as supplementary instruments and do not serve as the sole basis for editorial decisions.

10. Violations of Policy

 

Violations of this policy may result in:

  • rejection of the manuscript;
  • retrospective correction or retraction of published articles;
  • notification of authors’ institutions or funding bodies;
  • other actions in accordance with COPE guidelines.

11. Policy Updates

 

This policy may be updated periodically to reflect developments in artificial intelligence technologies and international publishing standards.

Authors are encouraged to consult the latest version before submission.